This guide will be a step-by-step instruction on how to create a course. It is recommended that the “Page Breakdown” guide is viewed prior to attempting to create a course:
https://e-workshop.co.uk/instructor-role-page-breakdown/
NOTE: This new system is designed to work along side the existing Matrix for your company. As such, you will NOT be able to make any changes to exisiting matrix, courses or group structures without doing so via the E-Workshop support team.
Please view this new system as you building additional content on top of the pre-exisiting setup.
For the sake of this setup, we will build a course titled “Inspire – Manual Handling – Into”. This course will touch on the basics of Manual Handling. The course will be set as a priority and taken live for the “Inspire – Admin”
Creating a Course:
- Go to the “Create a Course” page (As shown in the “Page Breakdown” guide. This will open up to the “Course Page” menu, this is where we will set the initial details for the course.
Set the following:- Course Title – Set this to the title of the course. Add your client name at the start of the course, such as “Inspire – Manual Handling – Intro”.
- Featured Image – This is the image that will be seen on the course card. This can either be set to a generic image or to a specific image relevant to the course. For this example, we will use the generic “EW” logo for E-Workshop.
- Course Description – This is everything that will be seen on the front page of the course. You should include information such as the estimated length of the course, what the course is about and the learning objective of the course.
For this example, we have set the following:
Course time – 5 min
Course Content:
– An Introduction to Manual Handling,
– What is Manual Handling,
– The Benefits of Manual Handling.
Course Objective: At the end of this course, you will be able to competently state what Manual Handling is and its benefits.
Suitability: This course should be completed by all staff. This will benefit them by introducing them to Manual Handling.
- Course Tags – It’s time to define how this course will be displayed on E-Workshop. This is done via the “Course Tags” menu (You can select more than one tag):
- Coming Soon – set this tag if the course is under construction but not ready to go live (This is purely optional.
- F2F – Intro + FacetoFace – These tags are used for Face to Face training, in the event that the course will be used as a digital support during face to face training (Not typically used but an option if needed).
- Live – Used when the course is complete and ready to go live for your staff.
- Priority – Set this in tandem with Live, this will show the course in the “Priority” section on the “My Courses” page. To be done prior to other courses.
- Public – For when the course is to be shown on the front page of E-Workshop. This tag is NOT to be used. (This will be reviewed by an Inspire admin prior to launch).
- Toolbox – For if your course is a Safety Alert or a Toolbox Talk.
For this example, we have selected the “Live” and “Priority” tags to put this course into the priority section of the “My Courses” page (Do not worry, the course will not go live until the Blue “Publish” button is pressed. For now, use the “Save to Draft” button until the course is ready to go live).
- Builder – Time to build the content of the course. Select the “Builder” tab at the top of the page to get started. Please refer to the
- Sections – Referring to the course content list added previously to the course description, we will now build the general structure of the course, starting with “Sections”. There will be a total of 3 sections, “Intro” > “Main” > “Conclusion”. We can build this by clicking “Add New Section” and typing in the relevant names. This is how it will look:
4. Lessons – This section will be dedicated to creating the lessons for the course, this is where the bulk of the content is hosted. Only if the course is extremely detailed is there a need for Topics.
Let’s add our first lesson, the “Introduction”. Clicking the Blue “Add New Lesson” button, we can start to input the lesson details:
– Lesson Title > Give this lesson a title, the template for this is:”
[Client Name] – [Course Title (Or abbreviation)] – [Lesson No.]”
For example, this lesson will be:
“Inspire – MH Intro – L1“
– Featured Image > Not always required but should it be needed, you can set a lesson image here. For this example, we will leave it blank.
– Lesson Content > This is where we can input the text for this lesson, usually this is the script for the attached video (More on this next) and the video length.
– Video Progression > *You may need to scroll down to see this* – The standard for E-Workshop is for videos to be uploaded that should be watched from start to finish prior to allowing the learner to progress. This is where that video can be set, clicking the switch will open a menu for a “Video link/URL”, this can be a YouTube URL, OneDrive URL, Google Drive URL or any other URL to link to the video (It can even be hosted on E-Workshop – To do this, please email the video to E-Workshop’s technical support and we will upload it to E-Workshop and present you with a URL).
– Assignment Uploads > In the event that you would like the learners to upload an assignment (Such as a word document or zip folder) this will allow you to set the file extensions acceptable and the file size limit. As well as how many “Points” this will provide (The Point system is not yet fully live on E-Workshop).
= Grading Type > Mirroring a University/Academic setup, this follows along with the point system. This system is not yet in use on E-Workshop so please leave the settings as default.
– Lesson Timer > Used to set a maximum time the course is available for after the learner has started the course. If you do not want the lesson timed, please leave this blank.
– Lesson Tags + Lessons Categories > These are methods to help categorise the courses, they are not yet implemented. Please leave as default.
Lesson Material > The next tab along is “Material”, this allows you to present any additional material relevant to this lesson to the learner (It will work alongside any course material handed out previously). This is useful for links or documents such as to the HAVS Ready-Reckoner or other lesson-specific material.
Settings > The final tab for this Lessons creation is “Settings” this tab has some additional features that may prove useful.
– Sample Lesson – This setting is used if the lesson is to be free for the general public as a “Sample”. We typically advise against using this feature.
– Lesson Release Schedule – This setting controls when the lesson will become available:
= Immediately – Available as soon as the course is taken live,
= Enrolment-based – Available a set amount of days after the staff member is enrolled (Useful for when a lesson is an advanced course but should only go live 6 months after the learner is added to the course.
= Specific date – Set a specific date the lesson will go live.
NOTE: These can become confusing as it’s possible for a course to go live but the lessons still be locked, we typically advise not using these settings, instead use the course release settings to avoid over-complicating a course setup.
Once all the configuration is complete, click the Blue “Publish” button to add the lesson to the course. Your setup should resemble something like this:
Once here, you can click the little drop-down arrow (Highlighted above) to view the structure of the lesson. Clicking the Pencil will allow you to make changes to the course where needed. You can also add Assessments and Topics to the lesson via this dropdown:
As shown, using the “Add New Topic” button and “Add New Assessment” button will allow you to add Topics and Assessments. Clicking “Add new topic” will open a menu similar to the Lesson configuration page.
Topics are fantastic for adding additional information to a single lesson without bloating out the lesson itself.
Assessments: After a course has been completed, a natural next step is a competency check, we do this via the use of Assessments. Assessments can be done at the end of a lesson, topic and/or course, it’s entirely up to you!
Let’s assign this course a final assessment (An assessment to be done at the end of the course), scrolling to the bottom of the “Builder” page, you will see a section dedicated to “Final Assessments“. Clicking the Blue “Add New Assessment” button will open a prompt to set the Assessment’s name. The usual template is:
[Client Name] – [Course Title/Abbreviation] – [Assessment]
For this example, we will set it to:
Inspire – MH Intro – Final Assessment
Upon clicking “Add” after setting the Assessment name (Right of the title box), a new page will open up not too dissimilar to the course creation page. This new page is specific to building the assessment. Let’s break down the page:
– Assessment Title > As discussed above, this is the title of the assessment,
– Set Featured Image > Allows you to set a featured image to this assessment (Optional, for this example, we will leave it blank),
– Assessment Description > This is the content of the assessment page that will show up prior to the learner taking the final assessment. This is a good place to put details such as “Well done on completing the course content, Clicking the button below will start the final assessment” and “You will have a total of 3 attempts to take this course”.
Builder – Clicking the “Builder” tab will open up the Assessment builder page. This page functions similar to the builder page from the course creation section.
– Adding Questions: Clicking the “Add new question” will open the question popup:
Let’s review this page:
Question Title: This will be used to identify the question by both the learner and for yourself in the event you need to return to the question.
The used template for this is:
[Client Name – Course Title/Abbreviation – Question Number].
For the sake of this example, we will use:
MHI – Final Assessment – Q1
Featured Image – Same as before, should a featured image be required, it can be set here (This is optional and will be left blank).
Question Type – This allows you to set the type of question that will be asked. There are several options:
= Single Choice – The normal “Select the correct answer” question where you set a range of potential answers and the learner must select the correct one. For example:
What does H&S stand for?
>Hot and Salted (Incorrect)
>Health and Safety (Correct)
>Hue and Saturation (Incorrect)
= Multiple Choice – Much the same as Single choice, except there are multiple correct answers and the learner must select all correct answers. For example:
What is Health and Safety?:
> Important (Correct)
> Interesting (Correct)
> Optional (Incorrect)
= Free Choice – This will reveal an empty box for the answer, asking the learner for a sentence or paragraph for an answer. You can set “Keywords” as the answers. For instance, you can ask:
“Please describe Health and Safety?”:
The answer box will then look for the set key-words for the answer. For instance, you could set “Legal Requirement” as one of the keywords.
Should the learner then type “Legal Requirement” in their input, they will then get the answer correct.
NOTE: Please exercise caution, should the learner not input the answer EXACTLY as typed, they will be marked incorrect. This can give a False response.
= Matrix Choice – This option is matching left to right. Useful for matching the sign name to the sign image. For example:
Please match the spelling to the number
| One | 1 |
| Two | 2 |
= Sorting Choice – This option is where you can re-order the answers into a pre-set order.
For example:
Please re-order the below into the correct order to making a cup of tea:
– Add Water
– Add Cup
– Add Milk
– Boil Kettle
The member of staff will then be able to drag the selection into the correct order from top to bottom.
= Fill in the Blank – Also called “Fill in the box”, this is where the staff is asked to freely type in their answer. For example:
Health and Safety is ” “?
You can then set to accept words such as “Fun”, “Educational”, “Required”, “Mandatory”.
Please exercise caution with this type of question as it can theoretically lead to the correct answer being marked incorrect if the learner does not input the answer EXACTLY as you set it. For example, if you ask:
Health and Safety is ” “?
and the learner inputs “A legal requirement” but this is not listed as a “Correct response”, it will mark the answer incorrectly.
= Assessment – This will ask the learner to upload a document/file for their answer. Good for portfolio work or other larger assessment based work.
= Essay/Open Answer – No restrictions, just an empty box. Useful for when asking the learner for additional information that is not a marked question.
NOTE: Some of these questions are difficult to setup and can cause more problems than needed. It is recommended to stick to “Single”, “Multiple”, “Matrix”, “Sorting” choice questions as these leave less of a margin of error.
Building the question:
Once you have selected the question (For this example, we will use Multiple Choice), input your question into the “Question” box (This can include pictures, audio clips, videos and text).
IMPORTANT: Scrolling down, you will see the “Points” box, set this to “1”
Hint: This can be used to give the learner a Hint, useful for recommending previous lessons that address the question.
Answer: To set the answer to the question, click on the “Answer” tab at the top, this tab differs slightly for each type of question but the general structure is the same. Any changes will have notes and a description to help. Any questions, please feel free to email E-Workshop support and we will be happy to help.
Clicking “Add new Answer” will allow you to input an answer and mark it as correct or incorrect. You can even add media or HTML code (If you’re comfortable doing it) to the answer.
For this multiple choice, we will input 2 correct and 2 incorrect answers. Here is an example of a correct answer:
As shown, the “Mark as correct answer” box is ticked, this means when the learner selects this answer, it will be marked as correct. Scrolling down on this page, you can see “Wrong answer message” and “Right answer message”. These will return a message to the learner based on if they got the question correct or incorrect. Useful for referring back to lessons that address the question.
Repeat this step for other answers (Setting correct or unticked as needed).
This will build up the question. Repeat the above for as many questions as you need and click “Publish”. This will take you back to the Final Assessment page from before.
Settings:
The last step of creating the Final Assessment is to add the settings. This is where you can set the passing score and other settings. Let’s go through each section:
Assessment Access Settings > Similar to “Course Access Settings”, this allows you to set specific access settings to the final assessment. It is advised to leave these as default as it can quickly complicate the course settings. (Questions such as “I can see the content but I can’t take the assessment”).
Progression and restriction settings > This is where you can set the passing rate. The score is based on a percentage. if you ask 10 questions and set the passing rate to 80%, then the learner must answer 8+ questions correct to pass.
= Assessment Certificate > Not to be confused with course certificate, this is a sub-certificate given if they complete this assessment. Ususally left blank for the final assessment as they will recieve a course certificate.
= Enable assessment saving > Auto saving progress. As courses are usually no more than an hour long, this is typically left unticked. However, if you course is hours long, then it might be advised to tick this box.
= Question Completion > Should all questions be answered to progress?
Display and content options > Controls how the assessment will look and what is displayed.
Assessment material > In addition to the course material, this will allow you to provide additional materials for use during the assessment.
Auto Start > Does the course start the moment they click the page or is there another button required to start the assessment (Useful if you need to syncronise assessment taking).
Question display > Do you want the users to take every question one at a time, or would you prefer all the questions to appear as a list on the page.
= Do you want to display the results at the end of the assessment or after each question?
Question overview table > Do you want to display a question results page after each question, showing correct/incorrect answers.
Results page display > Define how you would like the results to display at the end of the assessment.
= Results Message(s) > Define a message to be displayed to ALL staff who finish the assessment, this menu also allows you to set result messages based on their score. For instance:
If someone passes, they get a “Well done” message,
If someone fails, they get a “Try again” message.
= Restart Assessment button > Do you want to allow people to retake the assessment after taking it initially (Useful to allow people to gain a higher score or retake if they fail).
= Custom results display > enable or disable features of the results page, features such as:
– Average score > Display the average score of everyone who took the assessment,
– Category score > Display the average score for each question category (Currently disabled),
– Overall score > Display the overall score of the learner for that assessment.
– No. of correct answers > Display the number of correct answers they have achieved.
– Time spent > Show how long it took them to finish the course.
Administrative and data handling > This section refers to how E-Workshop handles the data, please leave this set to default (And admin will check this prior to course launch).
Groups and Certificates:
Groups and Certificates are a new method to allow you to better define who gets access to what course and what they gain from it.
More on these in the “Groups and Certificates” guide.
For now, let’s focus on launching the course. Once you have built the assessment and pressed “Publish”, you will need to navigate back to the course creation page. Clicking on the “Builder” tab, you should now be able to see the sections, lessons, topics and assessments you have created. Once you are ready, click on the “Settings” tab to assign the certificate in the “Display and content options” then select the “Groups” tab at the top to allocate the course to the relevant groups.
NOTE: To add the new course to any pre-existing groups, please contact E-Workshop support to update the matrix.