With the growth of E-Workshop, we will now be introducing the new “Instructor Role”.
This new role is perfect for anyone looking for ways to better tailor their training experience.
The new Instructor Role allows you to make, edit and delete your own courses on E-Workshop specific for your own staff.
This guide will detail every menu and option available on the “Create Course” menu.

NOTE: This is only possible to staff with the “Instructor” role.

Accessing the “Create Course” menu:

To begin, go to the Instructor Dashboard (Using the “Instructor” link found under “My Profile”:

This will open the “Instructor Dashboard” that will look like this:

This dashboard shows you information about the courses you have launched.
NOTE: This does NOT include the Inspire launched courses.

To begin creating a new course, click “Create New Course”:

This will begin the course creation process and open up the course creation page:

There’s a fair amount of details to take in here so let’s break it down,

Starting from the Top-most section:
– All Courses > This button will take you back to the Instructor Dashboard,
– Course Title > This is the title of the course you are editing/creating (As shown by the Blue “Draft” Tag)
– Move to trash > Deletes the course,
– View Course > View the course from the perspective of a student,
– Status and Visibility > When clicked will show the status of the course and when it was made,
– Save to Draft > Saves the course as a draft for continued editing at a later point,
– Publish > Will publish the course.

Page Breakdowns:

Moving further into the page:
– Course Page > Where you can add/edit the overview information such as the course title, featured image and course description,
– Builder > The tab used to build the course (More on this later),
– Settings > Settings for this course (More on this later),
– Extend Access > For date-specific courses such as a course only being available for a month (This is typically not used),
– Groups > Where you can assign the course to a specific group (Not including Inspire created groups).

COURSE PAGE:

Into the main section of the page, this first page is used to set the general details about your new course. you’ll see:
– Course Title > This is where you set the title of the course,
– Course URL > The direct link to the course (Similar to “View Course”, you can share this link to others to view the course once it has been published),
– Featured Image > This is the thumbnail image for the course, you can set this to a picture specific to the course or a generic image.
– Course Description > This is where you set the information found on the first page of the course. You should detail who the course is for, roughly how long the course will be and what the course will cover.
– Tags and Categories > This is where you can set where the course will be viewed. This list includes the pre-existing tags for E-Workshop. The only settings you use are:
= Live – Used to take the course live (Do not assign this until the course is ready for review),
= Priority – Used to specify what courses are a priority over others,
= Public – Used to take the course public (Assigned after the course has been reviewed),
= Toolbox – Used when the course is a “Toolbox Talk” or “Safety Alert”.

BUILDER PAGE:

This page is used to build the content of the course, including adding lessons and assessments.
To better understand this, there is a higherarchy structure:
Course > Section > Lesson > Topic:

A course can have multiple sections, a section can have multiple lessons and a lesson can have multiple topics.
For example, a Course on Risk Management may have a section about “What is a Risk”.
This section may have a Lesson titled “Common Risks you may experience”.
This Lesson may have a topic specific to “Trip Hazards”.
In short, it’s a way to break a course down into different, bite sized peices.

“Builder” Page – Breakdown:

Please see above for a breakdown on the navigational elements, regarding the more specific elements of the “Builder” tab:
– Course Content > This is where you can see what was discussed above, viewing sections, lessons and topics all on one convenient page. You can use this section to create/add new lessons and add sections.
Once the “Add New Lesson” button is clicked and a new lesson is added, this page will also allow you to add topics and add details to each category.
– Final Assessments > This is where you can create and set the final assessment for this course.
– Course Content Library > This section allows you to access previously created content should there be a need to re-use content. Such as in the event of having two similar courses with slight changes (Such as introductory courses and in-depth courses).

“Settings” Page:

This page is dedicated to the course settings, such as who has access, how is access granted, how does the course flow, etc… To review each point individually:

Course Access Settings:

This is the Access Settings for the course, it controls “Who” can see the course and how they can see it.
Access Mode > ALWAYS set this to Closed, leaving the course open will leave the course public to anyone.
Course Prerequisites > Setting the pre-requisites to accessing the course. For instance, say this is an “Intermediate” course and staff should complete the “Introduction” course first, this is where you can set this.
NOTE: This feature has temporarily been disabled for maintenance.
Course Points > With the introduction of Gamification options, E-Workshop is looking at introducing a point system. However, this system is currently not in use. Leave this setting turned off.
Course Access Expiration > This setting allocates a “Life” the course, how long should the course be live for after it has been assigned. For instance, if an Intro course must be completed within 30 days, you can set that here. If you would like the course to not be time sensitive, please leave this setting turned off.
Start Date > The date the course will become useable, if you would like it to go live when you click “Publish”, leave this setting blank.
End Date > Use this to set the date the course will become unavailable (Only if you would like the course to become unavailable).
Student Limit > Used if you want to set a maximum staff limit to take this course (Leave at 0 for unlimited uses).

Course Navigation Settings:

This setting decides how the course can be viewed by staff.
Linear > This setting will ensure the learner completes step 1 before allowing them to progress to step 2.
Free form > Use this setting if the course is more of a guide or manual, as it allows the user to freely move around each steps without the need to complete each step in order.

Display and content options:

This setting menu decides how additional content will be viewed in relation to the course.

Course Material > Should the course have any additional materials to present to the learner (Such as Course handouts, user manuals, example documents, videos or other media) this menu will allow you to add the materials.
Course certificate > select the Certificate that will be presented to the learner at the end of the course.
Challenge exam show > In the event that you are using Challenge exams, this allows you to set the exam.
Course content > Choose whether to display course content to ALL users or just enrolled learners
NOTE: We advise to ALWAYS select “Only visibly to enrollees.

Course Users

Should your course not fit into a group, this is where you can allocate individual users to the course. This is useful for when the course needs to be reviewed, you can assign the reviewing staff to the course prior to launching.

Share Course Settings:

Use this setting to share editing abilities with other instructors.

Extended Access:

In the event that the course has a deadline, this will allow you to extend the course access for specific users.

Groups:

Use this menu to allocate the course to specific groups. (Based on the groups you have made previously).